Summit Recruitment and Search Africa is a leading Recruitment and Executive Search agency head quartered in Kenya providing outstanding talent to a wide range of companies and NGO’s in various business sectors across Africa.
Our client, a Hospitality group with offices in Nairobi, is looking for a. This is a group support service position responsible for planning, organizing, directing & controlling all aspects of the group logistics & custody (PLC) function; to ensure operational excellence and assured material supply. The group runs a centralized procurement system whereby the Central Stores Manager will be required to centrally lead & manage all Warehousing & Logistics activity in close liaison with each business unit & location. This person will be required to develop, maintain, and administer all aspects of the group Central Stores program, leading the PLC team to provide effective & functional support services.
Key Requirements:
- Approve LPOs, Delivery Notes, Goods Received Notes & associated procurement documentation within approval limits in liaison with the finance function
- Ensure all PLC transactions are duly authorized, accurately valued, timely recorded and appropriately classified in the accounts payable as well as related inventory system ledgers
- Approve and manage the procurement, logistics & custody petty cash float receipt(s) & spend
- Monitor vendor performance to ensure consistent service output
- Oversee resolution of vendor grievances & disputes
- Conduct weekly stores function meetings with staff to assess risk, review future strategies, and identify potential cost avoidance and improvement opportunities
- Strategically plan, lead and direct the execution of logistics (site-logistics / in & outbound) to effectively coordinate orders received & subsequently dispatched
- Review material forecasts prepared for all the units for reasonableness on a monthly basis; ensure inventory requisitioned is in tandem with prevailing occupancy & seasonality
- Maintain liaison with lodge managers and department HoDs to ensure their requirements are timely met
- Approve transfer-out delivery notes to ensure that all items dispatched to the lodges are timely posted in the system; further ensure that all goods-in-transit transactions are timely terminated & posted to the destination unit store with minimal queries/ supply disputes
- Manage, assign and monitor logistics vehicles, including adherence to maintenance & service schedules, ensuring all logistics vehicles have all requisite (valid) licences & permits
- Ensure all store & warehouse locations are securely maintained with inventory items stored & arranged in a structured, systematic & accessible manner; adhering to all health & safety policies and procedures
- Establish Minimum & Maximum Stock Holding levels, Lead Times and Safety/Buffer Stocks; determine optimal inventory levels to meet unexpected demand, including unusual seasonal/ occupancy variations
- Determine (with sufficient accuracy) ROL (Reorder or Par Levels), ROQ’s (Reorder Quantities); ensure metrics relating to re-order quantities are analysed and reported periodically to observe variation trends
- Ensure proper function ability of cold rooms, weighing scales (and their periodic certification), trolleys and lifting equipment
- Planning and organizing personnel rotation and annual leave schedules for central stores staff
- Ensure that the central store(s) & inventory warehouse(s) operate with up-to-date requisite valid licenses & permits; in compliance with prevailing local county laws & regulations
- Prepare a monthly delivery service level report, (with rejection analysis information) containing all aspects of vendor performance, such as timely delivery, price, quantity, quality variations & expiry date profile(s)
Qualifications:
- Bachelor’s degree in Purchasing and Supplies Management from a recognized university
- Member of the Chartered Institute of Procurement and Supplies (CIPS)
- Accounting qualifications & experience will be an added advantage
- Minimum Ten (10) years’ work experience in a procurement position that includes management of the supply chain, logistics, inventory & storage facilities, preferably within a hospitality group setting
- In-depth knowledge of hospitality industry procurement, logistics & inventory management practices, standards, rules and regulations is greatly preferred
- Experience in procuring OS&E, FF&E & high-value maintenance materials will be advantageous
- Experience with Central warehousing and distribution
- Experience with Inventory Management Systems or ERPs with knowledge of system supply chain management
- Excellent communication, leadership, negotiation, analytical and report writing skills
- Excellent computer skills (Stock & inventory control systems, MS Office & Google Suite applications)
- Maturity, confidentiality, impartiality and trustworthiness; high level of ethics & integrity.
- Possess personal drive, initiative and professional approach to efficient & effective resource management
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