Finance and Admin Assistant (Law firm) – Nairobi, Kenya

Summit Recruitment and Search Africa is a leading Recruitment and Executive Search agency head quartered in Kenya providing outstanding talent to a wide range of companies and NGOs in various business sectors across Africa.

Our client a prominent law firm in Kenya is seeking to hire a to be based at their offices in Nairobi. The successful candidate will play a crucial role in managing both financial and administrative tasks within the firm. The ideal candidate Must have a bachelor’s degree in finance, at least CPA III and a minimum of 4 years’ experience as an accounts and admin assistant for a law firm.

Key Responsibilities

  • Manage office petty cash and post all the expenses into the accounting system.
  • Coordination and preparation of monthly payroll.
  • Follow up with the banks on payments and monthly bank reconciliations.
  • Data entry of transactions into QuickBooks.
  • Assisting auditors in completing their audit work.
  • Payment of utility bills
  • Assist in financial reporting, budgeting, and forecasting.
  • Ensure smooth office operations by managing supplies, equipment, and facilities.
  • Act as the firm’s bank agent for all banking transactions.
  • Prepare payment cheques; ensure that all the necessary supporting documents are attached before forwarding them to the Managing Partner for signing.
  • Prepare monthly VAT schedule, coordinate filing, and ensure that any tax due is paid.
  • Coordinate audit and filing of Managing Partner’s income tax returns annually on i-tax by the Auditor and ensure that any due tax is paid.
  • Coordinate the implementation of policies and procedures within the Firm and ensure compliance of established Firm Policies and Procedures.
  • Coordinate staff activities and events and share the estimated expenses for budgeting.
  • Manage staff leave days and maintain human resource records with utmost confidentiality.

Qualifications

  • Must have a bachelor’s degree in finance.
  • Must have CPA III.
  • Must have a minimum of 4 years’ experience in finance and admin for either a financial institution or law firm.
  • Must be proficient in QuickBooks.
  • Strong analytical skills and attention to detail.
  • Excellent communication and interpersonal abilities.
  • High level of integrity and professionalism.

Please click on the tab below to apply:

We endeavour to make contact with all of our applicants, but unfortunately, high volumes of applications make this unrealistic. If you do not hear from us within two weeks your application has not been successful on this occasion. This does not mean you will not be considered for future roles so please keep an eye on our job board and apply for positions that match your skills and experience.

*** Summit Recruitment & Search, as a policy, does not charge any fee as a pre-employment or post-employment requirement***

Salary: Gross Monthly Salary: Kes 80,000 – 100,000 (Approx. 547 USD)
Location: Nairobi, Kenya
Career Level: Mid-Level
Job Type: Full Time
Deadline for applications: 30th March, 2024