Office Manager (Distribution Company) – Nairobi, Kenya

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Our client, an International Distribution company, is seeking a highly organized and experienced Office Manager to lead their new Nairobi office.

The ideal candidate will be a mature, self-sufficient professional with at least 5 years of experience in office management and personal assistance, along with some exposure to business development or running a business. This role requires a proactive individual with excellent communication and client relationship skills, knowledge of accounting principles, administrative tasks, and some business development experience, as well as the ability to manage supplier relationships effectively.

Key Responsibilities:

  • Manage day-to-day office operations, ensuring the smooth functioning of the office.
  • Oversee administrative tasks, including filing, mail handling, and inventory of office supplies.
  • Ensure compliance with company policies and procedures.
  • Coordinate and schedule meetings, appointments, and travel arrangements.
  • Manage accounts payable and receivable, including processing invoices, purchase orders, and expense reports.
  • Work closely with the external accounting firm to ensure accurate financial records.
  • Monitor and track expenses and assist in budgeting and financial reporting.
  • Liaise with suppliers and vendors, managing relationships to ensure timely delivery and cost-effective purchasing.
  • Negotiate terms with suppliers and resolve any disputes.
  • Monitor inventory levels and order supplies as needed.
  • Act as the main point of contact for internal and external stakeholders.
  • Provide support to senior management as required.
  • Support the team in various administrative tasks, ensuring efficient workflows.
  • Assist with onboarding and training of new staff members.

Qualifications:

  • Must have a Bachelors degree in a relevant field
  • Must have a minimum of 5 years of experience in office management and personal assistance, along with some exposure to business development or running a business.
  • Strong knowledge of accounting and financial processes.
  • Experience working with suppliers, handling contracts, and managing relationships.
  • Excellent communication and interpersonal skills, with the ability to engage effectively with team members, clients, and external partners.
  • Proficiency in office software (Microsoft Office, accounting software, etc.).
  • Strong organizational and multitasking skills with attention to detail.
  • Ability to work independently and take initiative.
  • Mature and professional demeanor.

Please click on the tab below to apply:

Summit Recruitment and Search Africa is a leading Recruitment and Executive Search agency head quartered in Kenya providing outstanding talent to a wide range of companies and NGOs in various business sectors across Africa.

Summit Recruitment and search Africa upholds a steadfast commitment to sustainability, inclusivity, and equality as integral pillars of our operations. Dedicated to driving positive change through the adoption of sustainable practices that minimize our ecological footprint. We firmly believe in fostering an inclusive and diverse workforce that embraces individuals from all races, genders, and backgrounds, ensuring equal opportunities for every candidate. Summit recruitment actively advocate for equality by cultivating an environment of respect, fairness, and non-discrimination. By prioritizing sustainability, inclusivity, and equality, we aim to set a high industry standard and contribute to the betterment of society as a whole.

We endeavour to make contact with all of our applicants, but unfortunately, high volumes of applications make this unrealistic. If you do not hear from us within two weeks your application has not been successful on this occasion. This does not mean you will not be considered for future roles so please keep an eye on our job board and apply for positions that match your skills and experience.

*** Summit Recruitment & Search, as a policy, does not charge any fee as a pre-employment or post-employment requirement***

Salary: Monthly Gross Salary: Kes 150,000 (Approx. 1100 USD)
Location: Nairobi, Kenya
Career Level: Mid-Level
Job Type: Full time
Deadline for applications: 18/11/2024