Personal Assistant – Mombasa, Kenya.

Our client, a leading Building and Construction Manufacturing company based in Nairobi, is looking to recruit a Personal Assistant to the CEO. The successful candidate will be responsible for providing Administrative Support to the Office of the Chief Executive Officer. He/she MUST have experience in a similar position in the building and construction industry. The ideal candidate must be Gujarati, Hindi, or Punjabi speaking.

Responsibilities:

  • Help CEO manage output, workflow, and office deadlines.
  • Coordinate and prepare regular and special meetings of board committees as requested. Take accurate meeting minutes.
  • Collect and open all mail addressed to the CEO.
  • Management of the CEO’s diary and appointments.
  • Take and relay accurate and timely messages from telephone callers, and answer queries where possible.
  • Draft, type and dispatch all the CEO’s correspondence.
  • Liaise with relevant individuals, external organizations etc to arrange meetings prepare agendas and draft minutes.
  • Maintain a comprehensive filing system.
  • Co-ordinate Senior Management Team travel.
  • Tabulate and retrieve CEO’s official expenditures and claims.
  • Arrange local transportation when necessary, to facilitate the work of the office of the CEO.
  • Undertake any other duties as requested by the CEO or other authority.
  • Perform and co-ordinate all administrative activities for the Senior Management Team.
  • Perform any other duties as may be assigned by the CEO.

Qualifications:

  • A degree in Secretarial Studies or related course.
  • A minimum of four years PA/secretarial experience at a senior level.
  • Shorthand and excellent typing skills- Good computer literacy, speed and accuracy are essential.
  • Demonstrates the ability to manage their time effectively using a time management system.
  • Experience of working within a busy environment.
  • Excellent organizational skills.
  • Excellent communication skills, both verbal and written.
  • Must be Gujarati, Hindi, or Punjabi Speaking.

Please click on the tab below to apply:

  • Education:Bachelor’s.
  • Job Type:Permanent.
  • Location:Mombasa, Kenya.
  • Career Level:Upper Mid-Level.
  • Salary:Monthly gross salary: Open depending on skills & experience.
  • Deadline:22nd May 2021.