Our client based in Nairobi is looking for a responsible Senior secretary to support Senior Management and cover the Executive Assistants in their absence. The successful candidate will be tasked to provide personalized secretarial and administrative support in a well-organized and timely manner.
- Covering the Executive PA in their absence.
- Diary management and operational tasks.
- Managing and carrying out Medical policy renewal, Banking.
- Coordinating the HO Drivers.
- Filing – including legal activities.
- Agenda preparation and expenses.
- Liaising with staff, suppliers and clients.
- Generating reports and maintaining procedures/administrative systems.
- Anticipating needs and wants in daily operation and preparing accordingly.
- Providing support to other company departments, where necessary and during low-season periods.
- Organizing internal office events such as company activities as and when required.
- Previous experience in providing secretarial support at a senior level is essential.
- Fast accurate typing/data entry.
- Good organization skills.
- Diary management.
- Travel management.
- Experience of working within a pressured environment.
- Discretion and mature work ethic.
- Able to work 6 full days per week.
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