Our client, a global leader in energy monitoring and management, is looking to recruit a Virtual Project Assistant to be based in the Nairobi, Kenya offices.
The successful candidate will play a crucial role in ensuring the smooth execution and delivery of projects. Their exceptional organisational and communication skills will be key to your success in this role.
Key Responsibilities:
- Ensure all necessary documentation is in place, including surveys, billing, and solution design, using digital tools such as Google Workspace.
- Record key customer and project information using a Customer Relationship Management (CRM) system.
- Maintain flow charts to track the progress of scheduled tasks.
- Support the pre-sales process by gathering all relevant documentation from customers, internal teams, and third parties, such as energy suppliers.
- Coordinate with contractors to schedule surveys and installations.
- Work closely with the finance team to ensure documentation is aligned for billing purposes.
- Communicate with customers regarding planned installations and send out welcome letters to completed sites.
- Distribute Risk Assessment and Method Statements (RAMS) and Scope of Work (SOW) documentation.
- Collaborate with customer support as needed.
Qualifications:
- Must have a bachelor’s degree in an administrative discipline, electrical engineering or a related field.
- Must have at least 3 years of experience in project management, with a strong track record.
- A professional certification in project management.
- Experience in an administrative role, particularly in electrical installations, is highly advantageous.
- Familiarity with RAMS and Scope of Work documentation is beneficial, though non-essential.
- Exceptional communication skills, with the ability to professionally follow up on documentation.
- Strong IT skills, with a quick aptitude for learning new systems, such as Google Workspace.
- A keen eye for detail and a commitment to accuracy.
- Ability to multitask effectively and remain composed under pressure.
Please click on the tab below to apply:
Summit Recruitment and Search Africa is a leading Recruitment and Executive Search agency headquartered in Kenya providing outstanding talent to a wide range of companies and NGOs in various business sectors across Africa.
We endeavour to make contact with all of our applicants, but unfortunately, high volumes of applications make this unrealistic. If you do not hear from us within two weeks your application has not been successful on this occasion. This does not mean you will not be considered for future roles so please keep an eye on our job board and apply for positions that match your skills and experience.
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