Privacy Policy

Protecting your data is a key consideration for us at Summit Recruitment & Search. We have, therefore, taken the necessary measures to ensure that we comply with current EU data protection law, including the recent GDPR Policy. Not to forget that all non EU users will equally have their information safe guarded with the same level of security. In reference to this please see below details on how we may use the data you submit and view our full policy.

With your initial permission, we may disclose your personal information to (any of our employees, officers, consultants, analysts, insofar as reasonably necessary for the purposes set out in this policy). We may disclose your personal information to the extent that we are required to do so by law and in connection with any of our recruitment process, in regards to when we feel it necessary to send them to any of our clients


Summit Recruitment & Search Privacy policy

1.   Introduction

1.1.               We are committed to safeguarding the privacy of our website visitors; in this policy, we explain how we will treat your personal information.

1.2.               By using our website and agreeing to this policy, you consent to acquiring and use of your information.

2.   Collecting personal information

2.1.               We may collect, store and use the following kinds of personal information:

a)    information about your computer and about your visits to and use of our website (including [your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths]);

b)   Information that you provide to us when signing up with our website (Names, email, phone number, location, education information, work experience information)

c)    Information that you provide to us for the purpose of subscribing to our email notifications and/or newsletters (including [your name and email address])];

d)   Information that you provide to us when using the services on our website, (applying for jobs) or that is generated in the course of the use of those services. (Tests, general form, right to represent document)

e)    Information contained in or relating to any communication that you send to us (on email, phone or letter) or send through our website (including [the communication content on your user accounts or any submissions done); and

f)     any other personal information that you choose to send to us.

Any additions

2.2.               Before you disclose to us your personal information, you must accept our service terms and conditions of our policy.

2.3.               Before you disclose to us the personal information of another person, you must obtain that person’s consent to both the disclosure and the processing of that personal information in accordance with this policy.

3.   Using personal information

3.1.               Personal information submitted to us through our website will be used for the purposes specified in this policy or on the relevant pages of the website.

3.2.               We may use your personal information to:

a)    Administer our website and business.

b)   Enable your use of the services available on our website through your user accounts.

c)    Send you email notifications that you have specifically requested and opted in to.

d)   Send you our email newsletter, if you have requested it (you can opt out at any time if you no longer require the newsletter) use of 3rd party software that will require information to send out the newsletter. (Mail-chimp)

e)    Provide third parties with information for storage purposes. (making sure they have a privacy policy that we accept, they comply with ours or any common regulations) Podio Policy

f)     Provide third parties with statistical information about our users (but those third parties will not be able to identify any individual user from that information, and if they are able to identify then they have to comply with our terms of use of information)

g)   Deal with enquiries and complaints made by or about you relating to our website

h)   Keep our website secure and prevent fraud.

i)     Verify compliance with the terms and conditions governing the use of our website.

Any Additional Items

3.3.               If you submit personal information for publication on our website, we will publish and otherwise use that information in accordance with the licence you grant to us.

3.4.               We will not, without your express consent, supply your personal information to any third party for the purpose of their or any other third party’s direct use.

4.   Disclosing personal information

4.1.               We may disclose your personal information to (any of our employees, officers, consultants, analysts, insofar as reasonably necessary for the purposes set out in this policy).

4.2.               We may disclose your personal information:

a)    To the extent that we are required to do so by law;

b)   In connection with any of our recruitment process, in regards to when we feel best to send them to any of our clients;

Any Other Reasons

4.3.               Except as provided in this policy, we will not provide your personal information to third parties.


5.   Retaining personal information

5.1.               This Section sets out our data retention policies and procedure, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal information.

5.2.               Not withstanding the other provisions of this Section 7, we will retain documents (including electronic documents, CV’s and Certificates, cover letter, passport photos, recommendation letters and any other document in our possession) containing personal data:

a)    to the extent that we are required to do so by law;

b)   if we believe that the documents may be relevant to any ongoing or prospective recruitment process;

6.   Security of personal information

6.1         We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information.

6.2         We will store all the personal information you provide on our secure (password- and firewall-protected) platform.

6.3         You acknowledge that the transmission of information over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet. (Unless your personal information reaches our website and platforms we can not guarantee safety of your information.)

6.4         You are responsible for keeping the password you use for accessing your account on our website confidential; we will not ask you for your password (except when you log in to our website, where by you will be required to provide it), and in the event that you loose your password you can reset your password [Here], and if you can not have it reset, we will under your consent change it for you.  We will then not save it as it is your responsibility to remember your password.

7.   Third party websites

7.1.               Our website includes hyperlinks to, and details of, third party websites.

7.2.               We have no control over, and are not responsible for, the privacy policies and practices of third parties. But we agree with their policy.

8.   Updating information

8.1         Please let us know if the personal information that we hold about you needs to be corrected or updated. (This is in a case where you can not do it on your own. Again it will only be done with your consent.)

9.   Cookies

9.1         Our website uses cookies.

9.2         A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.

9.3         Cookies may be either “persistent” cookies or “session” cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.

9.4         Cookies do not typically contain any information that personally identifies a user, but personal information that we store about you may be linked to the information stored in and obtained from cookies.

9.5         We use both session and persistent cookies on our website.

9.6         The names of the cookies that we use on our website, and the purposes for which they are used, are set out below:

a)    We use (session cookies) to recognize a computer when a user visits our website OR track users as they navigate the website.

b)   We use (persistent cookies) to collect specific information on our users if for a specific period of time if need be to get certain information from our users.

9.7.       Blocking all cookies will have a negative impact upon the usability of many websites this includes ours.


10.Data protection registration

10.1      We are governed by the Kenyan law and the Kenyan data controller bill 2012.

11.Our details

11.1      This website is owned and operated by Summit Recruitment & Search

11.2      We are registered in Kenya, under registration number (number), and our registered office is at (Blixen Court, Offices2,3,4 & 5 Karen Road, Karen and Diamond Plaza Annex 3rd Floor Rm 10).

11.3      Our principal place of business is online, as we are an online-based company. You can only visit our offices if you are invited for an interview, or called in for a meeting by one of the (consultants, analysts or any employee) of the company.

11.4      You can contact us:

a)    Postal address

b)   Website contact form

c)    Office phone number

d)   Contact email