Our client, a premium Made-in-Kenya accessories brand rooted in heritage, craftsmanship, and sustainability, is seeking an organized and proactive Personal Assistant.
The role is to assist a young female CEO with both professional and personal responsibilities, requiring a professional who brings structure, warmth, and accountability in a fast-paced, dynamic environment. The candidate must have strong interpersonal skills, engage seamlessly with diverse stakeholders from household staff to high-level collaborators, maintain discretion, ensure follow-through, and help the CEO stay focused and organized.
Key Responsibilities:
- Manage the CEO’s business and personal calendar, inbox, and correspondence, ensuring priorities and follow-ups are handled and coordinating with all stakeholders.
- Schedule meetings, prepare briefs, track tasks, follow up on deadlines, and manage priorities to keep the CEO focused.
- Coordinate domestic and international travel arrangements, including visas, flights, accommodation, itineraries, and related personal or family travel needs.
- Manage household staff, schedules, supplies, service providers, maintenance, personal and family appointments, school calendars, events, errands, shopping, deliveries, returns, and gift sourcing to ensure smooth home operations.
- Build and maintain efficient systems for time management, task tracking, filing, and project monitoring; set up digital task boards (e.g., Trello, Notion, Asana) for both business and personal responsibilities.
- Digitize and organize personal and business records (receipts, expenses, medical files, warranties), maintain a centralized contact database, and ensure accurate financial documentation for both home and work.
- Independently research, plan, and execute special assignments as directed by the CEO, creating SOPs for recurring tasks and implementing solutions that enhance productivity and organization.
Key Qualifications:
- 5+ Years as a Personal Assistant, Executive Assistant, or Virtual Assistant.
- Bachelors Degree in Business Administration/Human Resource or a related field.
- Exceptional organizational, multitasking, and written/verbal communication skills.
- Skilled in using digital tools to manage calendars, tasks, communication, and files for both personal and business needs.
- Confident engaging with all levels from household staff to senior stakeholders; personable, emotionally intelligent, and adaptable under pressure.
- Highly discreet, trustworthy, dependable, calm, and professional when handling sensitive information.
Please click on the tab below to apply:
Summit Recruitment and Search Africa is a leading Recruitment and Executive Search agency headquartered in Kenya providing outstanding talent to a wide range of companies and NGOs in various business sectors across Africa.
We endeavour to make contact with all of our applicants, but unfortunately, high volumes of applications make this unrealistic. If you do not hear from us within two weeks your application has not been successful on this occasion. This does not mean you will not be considered for future roles so please keep an eye on our job board and apply for positions that match your skills and experience.
Summit Recruitment and search Africa upholds a steadfast commitment to sustainability, inclusivity, and equality as integral pillars of our operations. Dedicated to driving positive change through the adoption of sustainable practices that minimize our ecological footprint. We firmly believe in fostering an inclusive and diverse workforce that embraces individuals from all races, genders, and backgrounds, ensuring equal opportunities for every candidate. Summit recruitment actively advocate for equality by cultivating an environment of respect, fairness, and non-discrimination. By prioritizing sustainability, inclusivity, and equality, we aim to set a high industry standard and contribute to the betterment of society as a whole.
*** Summit Recruitment & Search, as a policy, does not charge any fee as a pre-employment or post-employment requirement***
